April 2025 Meeting Minutes
Hoosic Valley Parent Teacher Organization
Regular Meeting Minutes: April 10, 2025
Location: Hoosic Valley Elementary School Library
Attendance:
President: Liz Ruepp
Vice President: Melissa Kalbfliesh
Secretary: Shannon Hansen
Treasurer: Carolyn Gifford
Members (in-person):
Stacey Kyea
Lisa Meehen
Kayla Gregoire
Called to Order: 6:36 PM
Review of Minutes:
No changes/comments to March minutes.
Treasurer Report:
Fall Fundraiser Sheet Provided and reminder FY ends in July for our organization. School pics – $1864, Festival of Wreaths – $432, Guptils – $110, Membership/donations – $785, Book Fair – $2360, and Color Run – $23890 for a total of $29,441. Ornament Painted was a break even and this is ok because it is an event for fun. The PTO was able to buy teachers their wishlist for books with the donation money.
Unfinished (old) Business:
Yearbook – Baby photo flyer went out to parents and some pictures started to come in. Progress is still being made getting photos, even though this year we will not be getting individual grade random photos. I was able to pull some off of parent square and the school Facebook page.
Writing Olympics – This year was strong revitalization. We believe it will go strong next year. Positives about the logistics is there was good flow going into the cafeteria. A minor improvement is working to have open questions ready and ensuring we have people as hosts in the room.
Bus Driver/Custodian Breakfast – People brought in donations for the following day to be provided to the bus drivers before the start of their shift.
Guptills Night – Overall the event went well. We need to put a deadline on buying tickets since there were a lot of last minute requests. People also need a reminder to bring their tickets. Additionally, it worked well having both schools invited.
Learning Fair – Traditionally 4th through 6th graders participate. We need to work on putting together a packet for this event. Also kids can participate and are not required to show up to present their material.
Scholarships – Caroline will be taking lead for the scholarships. She plans to reach out and look for volunteers to help with the judging of essays.
Officer Elections – If anyone is interested in becoming an officer please reach out to hoosicvalleypto@gmail.com. The officer elections will be held in May.
Teach Appreciation – Decided to do this the first week of May. While an Ice Cream Truck was discussed, the decision was made to a do a mexican lunch. They are able to supply pans of food. The group decided on Tuesday May 6th – Lisa will help with this event.
Previous Funding request for K2 manipulatives and flexible seating – $500 for 4 children. Principle (Greco) stated it would not be in the school supply budget. $100 budget with statement about versatility for the school. Shannon motions, Melissa seconds, all in favor – yes.
New Business:
Meet the Candidate Night – PTO holds a session where they ask questions which were developed ahead of time. It has been done in different ways in previous years but this has proven successful. Budget Vote will be May 20th so plan is to hold this Tuesday May 13th at 630pm.
Funding Requests:
After Prom Donation – All in favor – yes.
Sheriff’s Smart Choice Shirts – There are 66 students. January 2024 PTO meeting minutes discuss PTO would pay for the shirts for only one year. Shannon motions to vote no, Stacey seconds, all agreed.
Future Discussions:
School Supply Kits – Tegan has lead for this item.
Meeting Adjourned: 7:47 PM
Next Meeting Scheduled for Thursday May 8 at 6:30PM in the Hoosic Valley Elementary School Library
Reminder – any questions regarding the minutes can be directed to Liz or Shannon. Their PTO emails can be found on the website under contact us.