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September 2024 Minutes

Hoosic Valley Parent Teacher Organization

Regular Meeting Minutes:  September 20, 2024

Location:  Hoosic Valley Elementary School Library

Attendance:

President: Liz Ruepp

Vice President:  Melissa Kalbfliesh

Treasurer:  Carolyn Gifford

Secretary:  Shannon Hansen

Members (in-person):

Sarah Weber

Katie Teal

Robert Vogel 

Erika Bates

Tiffany Hurley

Danielle Patnode

Deb Van Valkenburg

Stacey Kyea

Called to Order: 6:33 PM

Treasurer’s Report:

No monthly report.  Currently the taxes are being prepared, reminder the PTO tax year runs from August to August.  PTO continues to use Money Minder for online transactions and maintains the TrustCo bank account.  PTO does administer the Johnsonville Ambulance Scholarship which is maintained through CAPCOM (now Broadview) CDs.

Unfinished (old) Business:

Color Run – The PTO was able to get five local businesses to sponsor the Color Run T-Shirts.  Pre-K to 6th Grade will all receive free T-shirts for the Color Run.  The run is scheduled for Saturday October 19th and there will be daily prizes for the students leading up to the event.  Liz Ruepp is the acting chair and will be reaching out to volunteers within the next week or two.  Thank you for those who have already signed ups to volunteer, please contact Liz if you would like to volunteer for this event.  More information to come out in the beginning of October.

Scholarships:  The PTO was able to distribute six scholarships last year to graduating seniors.  $500 was given for the PTO character award which is provided to a student who is nominated by any teacher in the school district.  Two scholarships were given from the Johnsonville Ambulance Scholarship, which is targeted for students going into the medical field (EMT, PA, etc.).  A scholarship was given to a student for the PTO Character Award scholarship which any student can apply for.  Scholarships were given to the valedictorian and the salutatorian.

Senior Gift:  Socks were provided to all the seniors with a different design each year.  The PTO plans to continue having the gift be socks.

New Business:

Meeting Dates – Different days of the week were discussed.  The group landed on the 2nd Thursday of every Month at 6:30PM in the Hoosic Valley Elementary School Library.  The PTO does have a zoom link and plans to use this in the future.

Membership Drive –  The PTO numbers for the start of the school year are looking higher than average.  Another form will be sent out to students.  Remember PTO uses green paper.

Teacher Conference Dinner – November 7th will be the potluck for the teachers.  This is the late parent-teacher conference day.  PTO will be looking for donations for meals.  Sign up genius will be distributed so people can volunteer for meals or volunteer to set up and/or clean up. 

Picture Day – Picture day for the Elementary school is scheduled for Wednesday October 23 and Thursday October 24.  Two coupons per grade are provided to students who need the help with the cost of pictures.  Additionally the PTO provides helper tickets to six individuals in the school.  Sign up genius will be sent out for volunteers, the PTO looks for 3 per day to help.

Trunk or Treat – Held on Friday October 25th.  The sixth grade students sign up for hosting trunks.  The biggest need each year is the candy donations.  Please send in a monetary donation or candy donation to the school with your children.  Caroline volunteered to help get this off the ground.  If you are a sixth grade parent interested in chairing this event please reach out to Liz or Caroline by the president or treasurer email (which can be found on the website under contact us).

Yearbook – Shannon volunteered to chair the yearbook this year.  She plans to reach out other Megan Luskin for more information on the electronic folder set up.  No help is needed at this time but she will looking for volunteers in the future.

Writing Olympics – This is a program which is missed.  The program encouraged every student to do a writing piece.  All the pieces were pulled together and placed into a book.  Even a student illustrated the cover.  Editing was the biggest challenge in the past due to the number and potential number of edits.  The group discussed the benefit of authenticity.  Tiffany volunteered to chair this program.  If you would like to volunteer please reach out to Liz.

Bus Driver/Custodian Breakfast – After discussions on the timing, the group determined they plan to group this with the teacher conference dinner.  So only one sign up genius will be sent out.  The PTO will be looking for breakfast food donations.  Caroline volunteered to set up, but a volunteer will be requested for clean up.

Book Fair – (added) Liz plans to chair the book fair.  It will run from Thursday October 17 to Friday October 25.  The last day will be the same day as trunk or treat which worked well last year.  The first week is the preview week for the students so they can browse the books.  Volunteers are needed to help students write down their wish list and to help the days of buying.  The group also discussed how to help the teachers with their wish list.  Teachers reach out to Liz if you are interested in a wish list!  Liz already has a list of volunteers but more are needed.  Please reach out to Liz if you would like to volunteer for this event.

Funding Requests:  None

Future Discussions:  None

Meeting Adjourned: 7:43 PM

Next Meeting Scheduled for Thursday October 10 at 6:30PM in the Hoosic Valley Elementary School Library

Reminder – any questions regarding the minutes can be directed to Liz or Shannon.  Their PTO emails can be found on the website under contact us.

November 15, 2023 Minutes

Hoosic Valley Parent Teacher Organization

Regular Meeting Minutes:  November 15, 2023

HV Elementary School Library

Attendance:

President: Liz Ruepp

Vice President: Lissa Kalbfliesh

Treasurer: absent

Secretary: Lisa Meehan

Members (in-person):

Shannon Hansen

Jessica Hoag

Stacey Kyea

Denile Paro

Kimberly Macica

Greg Caswell

Members (online):

none

Called to Order: 6:29pm

Minutes: Not reviewed

Treasurer’s Report: No monthly report

Committee Reports:

none

Unfinished Business:

Plants for Teachers – still in process and expected to be brought in soon!

Yearbook – Megan Luskin has agreed to be chairperson for this year. This committee is in need of a co-chair. Jess Hoag has volunteered to assist with this. If anyone else is interested, please contact Megan or Jess.

Book Fair – took in $9410.91 with a profit of $2314.24. This amount is enough to cover the cost for the Zillah Herrington program. We were also able use approximately $234 to purchase all books placed in the teacher’s “wish baskets” which they greatly appreciated!

Spring book fair is tentatively scheduled for May 13-19 – possibly overlapped with a game night hosted by NJHS.

Fundraiser idea:  Color Run. Greg Caswell has participated in these at other schools and has knowledge of the benefits and the process needed to host. Several vendors to assist were discovered that offer different levels of support that are tied to different profit levels. A committee was formed to look further into which vendor (if any) makes sense based on HV’s needs and desired outcome. Stacey Kyea and Tiffany Hurley have offered to work with Greg Caswell in getting this off the ground.

Picture day – was completed and was fairly successful. Pictures should be in any day and retakes are scheduled for 12/6.

Guptills skating night – There is still a lot of interest in putting together a skating night. Several members present offered to keep attempting to contact Guptill’s to obtain details.

STEAM night – There is still interest in making this night happen – perhaps in the Jan-Mar timeframe or perhaps as part of PARP week. Liz will reach out to Mrs.Greco and Mrs. Clark to get the planning going on this. Lisa Meehan and Shannon Hansen have also offered to assist.

Teacher Potluck – was offered on the evening of parent teacher conferences. There were more financial donations than food donations so Liz bought and prepared food. Teachers were appreciative and were able to eat and/or do takeout dishes that night as well as for lunch the following days. 

Festival of Wreaths and Ornament painting night – moving forward. Wreaths will be due by noon on 12/1 and hung up that afternoon to coincide with Ornament painting night. Raffle tickets will be sold at that event and at music concerts 12/6. Winners will be selected on 12/15. Flyers have gone out for both things and publicity will begin very soon. Ornament night will have 2 time slots to attend to spread the crowd out. Please see Lissa Kalbfleish or Darcy Beaulac if you would like to help on the night of the ornament event (12/1).

New Business:

Donation Received: $275 from the Schaghticoke Angels was graciously received. Liz will reach out to thank that group for their generosity.

Funding Requests:

Kimberly Macica requested $100.72 for 4 player math game x8 for her classroom. Request approved unanimously.

Andrea Das informally requested $200-300 to support a 7th grade field trip to see Ben Frankenstein at Sage. Request approved pending submission of formal funding request and approval by the district for the trip.

Future Discussions:  None

Next meeting 12/20 at 6:30 pm in the elementary school library.

Meeting adjourned at 7:25 pm

Submitted: 11/26/2023 LJM

PTO MINUTES 10/20/2021

PTO MINUTES

Meeting location: Elementary library @ 6:30

10/20/2021

Minutes:

Attendees:

Stacy Kyea, Bessie Baldwin, Lisa Meehan, Amelia Manders, Liz Ruepp, Carolyn Gifford, Sarah Weber, Erin Coffin

Call to Order: 6:34pm

Minutes review from

Officers Reports:

  1.  Treasurer’s Report:  in touch with Connie, agreed to do taxes, have bank statements Started new fiscal year, different balance in bank acct verus registrar

Committee:

  1.  School supply Committee:  Lisa is getting lots of emails from vendors.  We are cutting ties with our last vendor.  Sarah will volunteer if PTO runs their own school supply.  We will readdress the issue closer to the end of the school year, and will not commit to any company right now.

Old Business:

  1.  Tenure Gifts: Virtual vote for yes. 8 staff members, 20.00 Dunkin gift cards Total of 160.
  2. Fall Fundraiser:  Saratoga olive oils (Lisa’s idea another school was doing it), Mixed bags (in the past) worked well
  3. Membership Drive:  Flyers trickled out the last 1 ½ weeks ago.  Got a decent response.  No paper membership forms.  Liz will touch base with the teachers
  4. School pics volunteers:  Cori is asking for 2 volunteers for both days. Perk of volunteering:  Free photos.  Reach out to PTO members who are already “volunteers”
  5. PT conference Dinner:  November night dinner.  Normally due a “potluck”  Liz will contact Mr Foti with what we can do.  Maybe do a “snack” option of pre packaged food through sign up genius.  
  6. Elem Staff Room:  Need Mr Foti to go any further with redoing this room.
  7. School Banking:  Should be able to proceed Kristee smith will continue doing it.
  8. Book Fair:  Arrived on Friday, set up Monday doing all previews this week.  Can buy Wednesday during school, after school Thursday and Friday.

New Business:

  1.  Meeting Dates:  Set for year:  11/16, 12/21, 1/18, 2/8, 3/15, 4/19, 5/17 until new elections
  2. Treasurer Position:  Amelia is stepping down and will be looking for a volunteer for a position.  Amelia will sit down with the new treasurer and do a review of everything with them.  
  3. Money Handling Policy:  We currently don’t have one.  It is a huge liability.  They have a “tally” sheet chairperson and other PTO members and initial sheet.  Do it separately then give the paper to the treasurer.  We need a written policy on the flow of money and how it happens and where the PTO debit card is kept.  And are we supposed to be reimbursed for tax?    

Future Discussions:

  1.  PTO insurance:  Put up for a vote in the next month or 2
  2. December events
  3. Festival of Wreaths:  Erika is usually in charge of it.  Want to expand into high school.  But PTO would need a volunteer within the school to make that happen.  Maybe involve the student council or honor society.
  4. Ornament Painting:  Need a volunteer to head committee:  If necessary Lisa and Carolyn can do it

Adjournment:  7:54pm

May 2021 Minutes

PTO MINUTES 5/5/2021

5/5/2021 @ 6:30pm

Virtual zoom meeting

_________________________________________________________________

Attendees:

Carolyn Gifford, Liz Ruepp, Mr P, Bridget Chapko, Cori Kinnicutt, Sarah Weber, Tiffany Hurley, Mark Foti, Erika Silverman, Stacey Kyea, Melissa Kalbfliesh

Mtg start time: 6:33pm

Officers Report: